INFORMATION ABOUT ISSUE OF DIPLOMA FOR GRADUATES FROM NMU

24.06.2015

This year all educational establishments in our state for the first time perform the formation of orders for issue of diplomas about education using USEBO – uniform state network of information about study entities, subordinated to MES of Ukraine.
Our University has in advance prepared for introduction of personal data about graduates due to established form into USEBO to assign the series and numbers of diplomas:
– Dean’s offices of faculties formed the files with the corresponding information;
– Academic methodological division checked the correctness of introduced information;
– Division of computer technologies and correspondence education provided with technical support and executed the digital signatures and seals;
– The draft design of diplomas was developed at joint sessions of University administration, students active group;
– The Scientific council of NMU on 12, June approved the final design of diplomas.
Only on 16, June USEBO system was open to import data set from higher schools to assign the series and numbers of diplomas to graduates in 2015. However now this not simple procedure is slowed down due to a number of external reasons. The amount of users, i.e. all educational establishments of Ukraine, was critically large, thus the system is not responding and sometimes there are errors. There is the necessity in its additional adjustment by official technical administrator – SE “Inforesource”.
But sometimes the requirements of technical administrator are somewhat strange. We mean that the personal data of graduates from our university in 2015, who entered NMU in summer of 2009 and 2010, contain the old codes of specialties that were actual as of the admission campaign. But the order from MES of Ukraine No 1067, dd. 09.11.2010 changed the codes of specialties and approved the table of conformity for old and new codes. Moreover, the Decree by Cabinet of Ministers of Ukraine No 787, dd. 27.08.2010, confirmed the fact that the students, who entered the old code of specialty, should study and graduate due to the same code.
But USEBO system is a totality of certain algorithms and programs that do not “understand” why the old code of specialty of graduates in 2015 does not coincide with the new codes of specialties in effective certificates about accreditation and licenses of University, received in 2014.
On 19, June this year the University received the request from USEBO administrator to provide with the permission from MES of Ukraine to change the codes of specialties. And the letter to MES of Ukraine was immediately executed in record breaking time on 19.06.2015 under No 120/2-1135 and on 22.06.2015 it was sent MES of Ukraine (annex). Director in Department of higher school at MES of Ukraine S.I. Bondarenko charged the management of SE “Inforesource” to perform the change in codes of specialties and our University informed this organization about it in written form. At 18.00 on 22, June, 2015 USEBO administrators set the new requirement to the mechanism for change in codes of specialties of graduates, namely the University with its orders had to perform the change of codes and verify such orders through USEBO. The dean’s offices of faculties and NMU’s administration worked very quickly and at 11.00 on 23, June such orders were ready, signed and registered. And again USEBO system was not responding.
We have to inform the students’ community that there are great risks for timely presentation of diplomas on 25 and 26, June. We consider the possibility to present diplomas next week – starting since 30, June. Thus, we will be solitary with other higher schools of Ukraine, some of which already performed the graduation of specialists without awarding the diplomas.
We will inform individually the graduates of all faculties about exact date and time for presentation of diplomas.

Administration of O.O. Bohomolets NMU